Privacy Policy

Last updated: 15 June 2025

1. Introduction

At StudyFox.pro, we are committed to protecting the privacy and data of students and educators who use our AI-powered educational platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access our website, use our study tools, AI tutoring services, and educational resources.

StudyFox.pro is designed specifically for students to enhance their learning experience through AI-powered tools including study guides, flashcards, quiz generation, note-taking assistance, and personalized tutoring. We understand the sensitive nature of educational data and are committed to maintaining the highest standards of privacy protection.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide when you:

  • Create a student account
  • Set up your academic profile and preferences
  • Subscribe to premium educational features
  • Upload documents, notes, or study materials
  • Interact with our AI tutoring system
  • Join study groups or collaborative features
  • Contact our support team
  • Participate in educational surveys or feedback programs
  • Use our browser extension for web-based studying

This information may include:

  • Full name and preferred display name
  • Email address and alternative contact information
  • Educational institution and academic level
  • Field of study and course subjects
  • Academic goals and learning preferences
  • Profile picture or avatar
  • Account credentials and security settings
  • Payment information (for premium subscriptions)

2.2 Educational and Study Data

As an educational platform, we collect specific academic information to personalize your learning experience:

  • Study materials you upload (documents, notes, presentations)
  • Questions you ask our AI tutoring system
  • Quiz and test results from our assessment tools
  • Study session duration and frequency
  • Learning progress and performance analytics
  • Flashcard sets and study guides you create
  • Subjects and topics you focus on
  • Study habits and learning patterns
  • Collaboration data from group study sessions
  • Bookmarks and saved resources

2.3 Automatically Collected Information

When you use our platform, we automatically collect:

  • Device information (type, operating system, browser)
  • IP address and general location data
  • Usage patterns and feature interactions
  • Session duration and frequency of use
  • Pages visited and study tools accessed
  • Search queries within our platform
  • Error logs and technical diagnostics
  • Performance metrics for our AI systems

2.4 AI Interaction Data

Our AI-powered features collect:

  • Conversations with our AI tutor
  • Questions submitted for homework help
  • Document analysis requests
  • Generated study materials and summaries
  • Feedback on AI responses and suggestions
  • Learning style assessments
  • Personalization preferences

3. How We Use Your Information

We use your information specifically to enhance your educational experience:

3.1 Core Educational Services

  • Provide personalized AI tutoring and homework assistance
  • Generate custom study materials, flashcards, and quizzes
  • Analyze your learning patterns to recommend study strategies
  • Create personalized study schedules and reminders
  • Offer subject-specific resources and content recommendations

3.2 Platform Functionality

  • Maintain and improve our educational tools and AI systems
  • Provide technical support and troubleshooting
  • Enable collaboration features with other students
  • Sync your study data across multiple devices
  • Process payments for premium educational features

3.3 Academic Progress Tracking

  • Monitor your learning progress and achievements
  • Generate performance reports and analytics
  • Identify areas where you need additional support
  • Suggest relevant courses, resources, or study materials
  • Track goal completion and milestone achievements

3.4 Communication and Support

  • Send important updates about new educational features
  • Provide study tips and learning resources via email
  • Notify you about upcoming deadlines or study sessions
  • Respond to your questions and support requests
  • Share relevant educational content and opportunities

4. Educational Data Protection

4.1 Student Privacy Rights

We recognize that students have enhanced privacy rights regarding their educational data:

  • Your study materials and academic performance remain private
  • We never share your grades or assessment results with third parties
  • Your AI tutoring conversations are confidential
  • You control who can see your study groups and collaborative work
  • We don't sell student data to advertisers or marketing companies

4.2 FERPA Compliance

While we are not a traditional educational institution, we follow Family Educational Rights and Privacy Act (FERPA) principles:

  • Educational records are kept confidential
  • You have the right to access your educational data
  • We obtain consent before sharing academic information
  • Parents of students under 18 may access certain information

4.3 Data Minimization for Students

  • We only collect data necessary for educational purposes
  • Sensitive academic information is encrypted and secured
  • We regularly review and delete unnecessary data
  • Student data is not used for non-educational purposes

5. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Remember your study preferences and settings
  • Keep you logged in across study sessions
  • Track your learning progress and achievements
  • Provide personalized content recommendations
  • Analyze how students use our educational tools
  • Improve our AI tutoring algorithms
  • Enable seamless use of our browser extension

You can manage cookie preferences in your account settings.

6. Data Security for Educational Content

We implement robust security measures specifically designed for educational data:

  • End-to-end encryption for all study materials and conversations
  • Secure cloud storage with educational-grade protection
  • Multi-factor authentication options for student accounts
  • Regular security audits and penetration testing
  • Secure API connections for our AI services
  • Automated backup systems for your study data
  • Incident response procedures for data breaches

7. Data Retention for Students

7.1 Active Account Data

While your account is active, we retain:

  • Your study materials and progress indefinitely
  • AI tutoring conversation history for continuous learning
  • Performance analytics to track your academic growth
  • Account settings and preferences

7.2 Account Deletion

When you delete your account:

  • Personal information is removed within 30 days
  • Study materials are permanently deleted
  • AI conversation history is anonymized
  • Performance data is aggregated and de-identified

7.3 Inactive Accounts

  • Free accounts: Data retained for 2 years after last login
  • Premium accounts: Data retained for 3 years after subscription ends
  • We'll notify you before deleting inactive account data

8. Your Student Rights

As a student user, you have enhanced rights regarding your educational data:

8.1 Access and Control

  • Download all your study materials and data
  • View your complete AI tutoring history
  • Access your learning analytics and progress reports
  • Export your flashcards, notes, and study guides

8.2 Privacy Management

  • Control what information is visible to other students
  • Opt out of data analysis for platform improvements
  • Request deletion of specific study sessions or materials
  • Modify your learning preferences and data sharing settings

8.3 Educational Rights

  • Request explanation of AI-generated recommendations
  • Appeal automated decisions about your learning progress
  • Access alternative formats for accessibility needs
  • Request human review of AI tutoring responses

9. Third-Party Educational Services

We may integrate with educational third-party services:

9.1 AI and Machine Learning Providers

  • OpenAI for advanced AI tutoring capabilities
  • Educational content databases and libraries
  • Language processing services for document analysis
  • Academic research databases and journals

9.2 Educational Technology Partners

  • Learning management system integrations
  • Digital textbook and resource providers
  • Academic calendar and scheduling services
  • Collaboration and communication tools

9.3 Analytics and Improvement Services

  • Educational analytics platforms (with anonymized data)
  • User experience research tools
  • Performance monitoring and optimization services
  • Security and fraud prevention services

All third-party services are required to maintain student privacy standards.

10. Age Requirements and Parental Rights

10.1 Age Requirements

  • Students must be 13 or older to create an account independently
  • Students aged 13-17 should have parental awareness of their account
  • We provide additional protections for users under 18

10.2 Parental Rights (for users under 18)

Parents or guardians may:

  • Request access to their child's educational progress
  • Request deletion of their child's account and data
  • Modify privacy settings on their child's behalf
  • Receive notifications about their child's account activity

10.3 Student Consent

Students 18 and older have full control over their educational data and privacy settings.

11. International Students and Data Transfers

11.1 Global Student Support

We serve students worldwide and may transfer data internationally to:

  • Provide consistent service across regions
  • Enable collaboration between international students
  • Access global educational resources and databases
  • Maintain backup systems in multiple locations

11.2 Data Protection Standards

  • We comply with GDPR for European students
  • We follow applicable privacy laws in each jurisdiction
  • International transfers include appropriate safeguards
  • Students can request data localization when possible

12. AI and Machine Learning Transparency

12.1 How Our AI Works

  • Our AI tutoring system learns from educational best practices
  • We use your interactions to improve personalized recommendations
  • AI responses are generated based on verified educational content
  • We continuously update our AI models for accuracy

12.2 AI Data Usage

  • Your questions help train our AI to better assist students
  • Study patterns are analyzed to improve learning algorithms
  • Personal information is never used to train public AI models
  • You can opt out of AI improvement programs

12.3 AI Limitations and Human Oversight

  • AI responses are educational aids, not replacement for human instruction
  • We encourage students to verify AI-generated content
  • Human educators review AI performance regularly
  • Students can always request human support

13. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our educational services:

  • Major changes will be announced 30 days in advance
  • Students will be notified via email and platform notifications
  • Continued use constitutes acceptance of updated terms
  • Previous versions will be archived and available upon request

14. Contact Us and Student Support

For privacy-related questions or concerns:

14.1 Privacy Contact

  • Email: privacy@studyfox.pro
  • Student Support: support@studyfox.pro
  • Website: https://studyfox.pro/privacy

14.2 Data Protection Officer

For GDPR-related inquiries:

  • Email: dpo@studyfox.pro

14.3 Response Times

  • General privacy questions: 48 hours
  • Data access requests: 7 business days
  • Account deletion requests: 30 days
  • Emergency privacy concerns: 24 hours

15. Student Consent and Agreement

By creating a StudyFox.pro account and using our educational services:

  • You confirm you meet our age requirements
  • You consent to our collection and use of educational data as described
  • You understand how our AI tutoring system works
  • You agree to our data protection and security measures
  • You acknowledge your rights regarding your educational information

For students under 18: Parental awareness and consent is recommended for account creation and use of our educational services.

This Privacy Policy is specifically designed for StudyFox.pro's educational services and student user base. We are committed to maintaining the highest standards of student privacy and data protection.